Freight is one of those things that, in theory seems like it should work like clockwork, but in reality it is far from that. Your supervisor and labor crew are ready to set up but your booth is nowhere to be found. Your driver is stuck in the marshalling yard and you are left twiddling your thumbs and at the mercy of the show. What do you do?
Having the contact information for both your freight provider and your labor crew is beneficial. Communicating is key here. Talk your labor crew through what is going on and try to work out your set up schedule to avoid large fees. Unfortunately, there is no magic formula to solve this issue if you are shipping direct to the show.
Skip the headaches and extra labor fees by planning ahead and shipping to the advanced warehouse. You can ship to the advanced warehouse about a month before the show starts. All freight shipped to the advanced warehouse is delivered to your booth space beforehand and is guaranteed to be at your booth location ready to set up. If the advanced warehouse is not available, schedule your labor late in the day.
Use a trusted freight provider that is accustom to the trade show industry. Not only does this help with move in, but also will help avoid forced freight and extra fines during move out.